Office Manager

Overall Responsibilities:

The Office Manager will be responsible for maintaining the Main Office and Homeownership Center common space areas, all office equipment, and supply inventory. The Office Manager will also be responsible for answering phone calls, processing customer payments, providing general support to the Executive Director and other staff members, as appropriate or directed by Executive Director.


The Office Manager reports to the Executive Director.

Scope of Responsibilities:

  • General Office
    • Maintain office space, equipment, furnishings, and supplies.
    • Monitor supply expenses and order/purchasing office supplies.
    • Keep a monthly calendar of all projected meetings to be attended by staff, Board, and committee members.
    • Manage Homeownership Community Center’s meeting calendar.
    • Review all mail received and distribute to appropriate departments.
    • Answer phones and respond to relevant inquiries and provide general information to clients.
    • Maintain and regularly update Board of Directors files, as well as all personnel files, and all necessary documentation for new employees.
    • Prepare Board and committee packets for various meetings and confirm attendance of respective

      Board and Committee members.

    • Prepare minutes from the monthly board meeting.

    • Process customer payments.

    • Coordinate meeting food orders with appropriate staff.

    • Other duties assigned by Executive Director or Deputy Director.

  • Lines of Business
    • Maintain customer databases for lines of business
    • Manage and coordinate staff calendars
    • Provide marketing and social media support

Skills and Qualifications:

  • Experience with taking minutes, answering, and directing phone calls.
  • Must possess a high school diploma or equivalent.
  • Must possess a minimum of two years of administrative experience.
  • Working knowledge of computers and software, including Windows, MS Office (Word,
  • PowerPoint, Excel, Access),
  • Experience in taking meeting minutes.
  • Highly organized with the ability to prioritize many different tasks.
  • Ability to complete assignments in a timely manner.
  • Effective oral and written communication skills and ability to communicate with individuals from diverse backgrounds.
  • Bilingual in Spanish a plus.
Part-Time Position: 20 hours per week
Wage contingent on experience: $13.00 to $24.00 per hour
COVID – 19 Considerations:
The office is designed with staff isolation capabilities (individual offices versus cubicles). CDC safety guidelines for staff and customers enforced.

YouthWorks Assistant Site Supervisor

YouthWorks is a community-based pre-employment and leadership development program for high school students ages 14-18. Participants learn life and employment skills such as budgeting, construction, public speaking, and event planning while earning a bi-weekly stipend of $200. Additionally, YouthWorks strengthens the ties that the youth have with our community through community service projects.

The YouthWorks™ Assistant will act as the aid to the Site Supervisor and YouthWorks Coordinator and will provide oversight of up to fourteen youth ages 14-18 in the construction of affordable housing and community beautification projects. The YouthWorks™ Assistant’s primary responsibilities are: Technical Training, Project Management, Project Development, and Youth Mentorship. The YouthWorks™ Assistant Site Supervisor reports directly to the Site Supervisor in conjunction with the YouthWorks Coordinator.


Technical Training

  • Execute patience and understanding to youth as they learn new employment skills
  • Assists in on-site construction training for staff and youth participants
  • Ensures work site safety and assists in conducting classes on safety procedures
  • Sets standards for appropriate behavior according to program expectations and code of conduct to youth in the pre-employment training program
  • Set standards for appropriate behavior and conducts training on site for conflict resolution
  • Assist in various basic construction skills training such as: excavation, demolition, painting, flooring work, concrete work, framing (rough and finish), hanging sheet rock; and other community beautification projects such as: graffiti removal, art murals, neighborhood clean-up and tree planting
  • Assists in developing the construction costs breakdown
  • Must be willing to learn or able to read and interpret building blueprints
  • Assist in maintaining/repair of YouthWorks van including tools and equipment

Project Management

  • Monitors project costs and timelines
  • Assists in conducting and participating in the group sessions
  • Assists in promoting teamwork and project completion
  • Assist in ordering supplies and materials

Project Development

  • Assist Site Supervisor in developing potential projects
  • Assist in marketing and program development efforts


  • Act in the capacity as a leader and mentor to promote and develop potential leadership skills in youth
  • Working knowledge and experience in the construction field
  • Good written skills
  • Ability to negotiate controversial matters, excellent communication skills
  • Good conflict resolution skills
  • Ability to work with diverse populations
  • Demonstrated ability to train and teach basic construction skills

SCHEDULE: 15-20 hours a week Monday-Wednesday
Summer hours are 7am-12:30pm; during the school year the hours are 1pm-6:30pm

Job Type: Part-time

Pay: $13.00 – $18.00 per hour

Job Type: Part-time

Pay: $13.00 – $18.00 per hour

COVID-19 considerations:
All employees and students follow strict adherence to CDC guidelines, including masks, distancing, temp checks, and other safety measures.

NeighborWorks® Salt Lake
Salt Lake Office
622 West 500 North
Salt Lake City, UT 84116
Phone: 801-539-1590
NMLS #395931

NeighborWorks® Salt Lake
Murray Office
4843 S Poplar Street
Murray, UT 84107
Phone: 801-539-1590
NMLS #395931

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